The Post-Award Team manages the life of an award once funding is in place. We set up accounts, monitor monthly expenditures for compliance with award terms and conditions, process financial transactions, PCS reports, and cost share reports, as well as prepare monthly budget reports for principal investigators. We handle sub-awards from start to finish—initiating agreements, preparing amendments, generating purchase orders, and monitoring invoices and payments—and we coordinate award transfers with external institutions, including relinquishing statements and unobligated balances. When awards need to change, we work with Sponsored Projects Administration (SPA) and the sponsor on revisions to scope of work, key personnel effort, revised budgets, and other modifications to terms and conditions.

We also support the financial and administrative details that keep research moving. We complete negotiated and summer salary worksheets alongside BioSci personnel, and we review and approve requisitions and PALCard purchases for faculty and extramural accounts. Each year, we coordinate RPPR, interim, and financial reports. For carryforward and no-cost extension needs, we facilitate prior approval requests for effort changes, assist with rebudgeting and equipment acquisition, prepare the PHS 398 form, and coordinate with the sponsor, SPA, and C&G Accounting to extend the award. Finally, at closeout, we ensure all final reporting requirements are met, transfer or terminate fellowship (xTrain) awards, and coordinate the Final Invention Statement with SPA.

Not sure who to contact? Email us at bio-awards@uci.edu to open a ServiceNow ticket.