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Proposal Checklists

Senior/Key Personnel Documents

Data Management and Sharing Plans

Boilerplate Descriptions

Proposal Checklists

Wondering what documents are required for your proposal? Download the proposal checklist for your funding program below.

Note: When you work with the Pre-Award Team on an application, you will receive a tailored checklist for your submission.

Senior/Key Personnel Documents

Need to create Senior/Key Personnel documents for an NIH or NSF application? Use the links below to get started.


SciENcv is an online tool that helps researchers create and maintain Biographical Sketches, Other Support documents, and Current and Pending Support documents for grant applications. Applicants to the National Science Foundation are required to use SciENcv. Applicants to the National Institutes of Health may choose to use SciENcv, but it is not required.


Access SciENcv

UCI Libraries SciENcv Research Guide

Biographical Sketch

Applicants must submit a biosketch as part of the funding application if they are listed as senior/key personnel. Senior/key personnel have two options to create their biosketch: (1) using NIH’s approved Word template and (2) using SciENcv. To reduce the administrative burden on applicants, RAD recommends that BioSci researchers use SciENcv. Note that there is a different biosketch format for fellowship applicants. If you are submitting a fellowship application, make sure to use the correct template.

Other Support

NIH typically requests an applicant’s Other Support during the Just-in-Time (JIT) process and with the submission of Research Performance Progress Reports (RPPR); Other Support is not usually submitted as part of the application. To create their Other Support, applicants should use the approved NIH Word template.

Biographical Sketch

Applicants must submit a biosketch as part of the funding application if they are listed as senior/key personnel. The NSF biosketch must be created using SciENcv.

Current and Pending (Other) Support

Applicants must submit Current and Pending (Other) Support (CPOS) as part of the funding application if they are listed as senior/key personnel. The CPOS must be created using SciENcv.

Collaborators and Other Affiliations

Applicants must submit Collaborators and Other Affiliations (COA) as part of the funding application if they are listed as senior/key personnel. The COA must be created using the NSF approved Excel template.

Data Management and Sharing Plans (DMS Plans)

Need to create a DMS Plan for an NIH or NSF application? Use the links below to get started.

What is a DMS Plan?

A DMS Plan describes how scientific data that is generated during a project will be stored, managed, and shared. Such a plan is required for most NIH and NSF applications, and each funding agency has specific instructions to conform to its policy. These plans are typically two pages or less in length.

Your data should be FAIR.

To conform to funding agency policies, scientific data should be Findable, Accessible, Interoperable, and Reusable. Therefore, you will want to incorporate these principles into your DMS Plan. Review the FAIR principles here.

What is DMPTool?

DMPTool is a web-based tool created by the California Digital Library to help researchers create data management plans. This tool is free for all UCI affiliates. DMPTool allows researchers to

  • view sample data management plans,
  • preview funder requirements,
  • view the latest changes to their plans,
  • create an editable document for submission to a funding agency, and
  • accommodate different versions as funding requirements change.

Access DMPTool

NIH DMS Plan Template

NIH projects that generate scientific data must have a DMS Plan. Use the template below to get a head start on your NIH DMS Plan.

Additional resources:

Coming soon…

Boilerplate Descriptions of UCI Facilities and Resources

Successful proposals describe relevant facilities and resources that will be used for the proposed project. Click the links below to view boilerplate descriptions of common UCI facilities and resources. Don’t see the description that you need? Email the BioSci Research Development Team at for assistance.

Note: You must be logged in as a UCI affiliate to view the descriptions. If you are not logged in, clicking on a link will take you to the login page.


Facility or ResourceUCI Website
Advisory Council on Campus Climate, Culture & Inclusion
Associated Graduate Students (AGS)
Biostatistics Shared Resource (BSR)
Black Thriving Initiative (BTI)
Burns Piñon Ridge Reserve
Center for Complex Biological Systems
Center for Environmental Biology (CEB)
Center for Epigenetics and Metabolism
Center for the Neurobiology of Learning and Memory
Center for Virus Research
Chao Family Comprehensive Cancer Center
Competitive Edge Summer Research Program
Disability Services Center (DSC)
Diverse Educational Community and Doctoral Experience (DECADE)
End Racism Initiative (ERI)
Environmental Collaboratory
FRESH Basic Needs Hub
Genomics Research and Technology Hub (GRTH)
Graduate & Postdoctoral Scholar Resource Center (GPSRC)
Graduate Professional Success Program (GPS)
High Performance Community Computing Cluster (HPC3)
UCI High-End Mass Spectrometry Facility (HMSF)
Institute for Clinical and Translational Science (ICTS)
Institute for Genomics and Bioinformatics (IGB)
Institute for Immunology (IFI)
Institute for Memory Impairments and Neurological Disorders (UCI MIND)
Irvine Center for Addiction and Neuroscience (ICAN)
Laboratory for Fluorescence Dynamics (LFD)
Loma Ridge Global Change Experiment (LRGCE)
Microbiome Center
Office of Equal Opportunity & Diversity
NSF-Simons Center for Multiscale Cell Fate Research (CMCF)
Office of Inclusive Excellence
Optical Biology Core Facility (OBC)
Proteomics & Mass Spectrometry Facility
Steele/Burnand Anza-Borrego Desert Research Center
Sue & Bill Gross Stem Cell Research Center
Susan & Henry Samueli College of Health Sciences
Transgenic Mouse Facility (TMF)
UC Natural Reserve System
Ecological Preserve
Health Affairs
San Joaquin Marsh Reserve
University Laboratory Animal Resources (ULAR)
Research Cyberinfrastructure Center (RCIC) at UC Irvine