Proposal Development
- Match project ideas to funding opportunities from state and federal sponsors
- Facilitate new collaborations and team science
- Write non-research components of proposals, including significance, broader impacts, facility/resource descriptions, administration plans, and management plans
- Draft letters of support and coordinate signatures
- Edit, critique, and proofread drafts of proposals to ensure appropriate clarity and organization
- Develop figures to illustrate proposed ideas, themes, milestones, and project team
- Project manage large, complex proposals, including for institutional training grants
- Facilitate pre-submission peer review of faculty member proposals
Training Grant Support
- Provide one-on-one support to faculty members preparing a new or renewal training grant proposal
- Assist with table data collection and analysis
- Assist with institutional letter of commitment and associated signatures
- Edit, critique, and proofread proposal drafts
Education
- Develop and present workshops to educate researchers on proposal writing and sponsor mechanisms
- Create proposal development resources to facilitate proposal writing, such as templates for common application documents
- Track and disseminate new sponsor policies and procedures and how they impact BioSci researchers
Communication
- Update researchers on major policy changes from common sponsors
- Disseminate funding opportunities to relevant researchers
- Curate and disseminate Research Bulletin newsletter
Policy and Compliance
- Serve as School-wide subject matter experts on internal and external pre-award policies and procedures
- Advise researchers on proper justification for allowable research costs
Application Preparation
- Prepare proposed budget, budget justification, and required documents according to sponsor guidelines
- Provide researchers with tailored checklist and submission timeline per funding opportunity guidelines
- Initiate electronic application in Kuali Research, Cayuse, Research.gov, and other submission portals
- Coordinate proposal submission with Sponsored Projects Administration (SPA)
- Coordinate incoming and outgoing sub-awards
- Facilitate post-submission requests from sponsors (e.g., NIH Just-in-Time [JIT])
- Manage award notice, setup, closeout, and transfer, including handing off management to Post-Award team
Management
- Set up account
- Monitor monthly expenditures for compliance with award terms and conditions
- Process financial transactions, PCS reports, and cost share reports
- Prepare PI monthly budget reports
Sub-Awards
- Initiate subaward agreements
- Prepare amendments
- Generate PO
- Monitor invoices and payments
Transfers
- Coordinate transfer with external institution
- Complete relinquishing statements and unobligated amount
Revisions
- Coordinate with Sponsored Projects Administration (SPA) and award sponsor regarding change in scope of work, change in level of effort for key personnel, revised budgets, and other modifications of award terms and conditions
Salary
Negotiated
- Complete summary salary worksheet
- Complete worksheet submission with BioSci personnel
Summer
- Complete summary salary worksheet
- Complete worksheet submission with BioSci personnel
Procurement
- For faculty and extramural accounts, review and approve requisition and PALCard purchases
Annual Reporting
- Coordinate RPPR, interim, and financial reports
Carryforward and NCE
- Facilitate prior approval requests for effort change
- Assist with rebudgeting and equipment acquisition
- Prepare PHS 398 form
- Coordinate with sponsor and SPA
- Work with C&G Accounting to extend award
Closeout
- Ensure final reporting requirements
- Transfer or terminate fellowship (xTrain) awards
- Coordinate Final Invention Statement (FIS) with SPA
Sponsored Project Life Cycle
From finding funding to closing out an award, the Research Development, Pre-Award, and Post-Award Teams support the full life cycle of a sponsored project.
